Corporate Counsel Face Additional Pressures with Fewer Resources

With a rising tide of corporate litigation, consolidations, mergers, and some of the century’s most sweeping changes to corporate governance; corporate legal departments are facing unprecedented workloads and increased scrutiny. Tight budgets mandate even more vigilance in controlling large costs such as outside legal fees and discovery requests.

The key business challenge for corporate legal departments is to find an easy, cost-effective way for attorneys to manage matter files electronically, streamline Board of Directors communication, manage e-mail as part of the matter file, improve contract management, and consolidate work product received from outside counsel.

Interwoven’s solution for corporate legal departments addresses five key areas:

 Managing the matter file -- Create an electronic equivalent of the physical matter file, including relevant documents, e-mail, scanned images, tasks, contact information, and more..  E-mail management -- Manage e-mail in the same searchable repository as all other matter-related files. Perform full-text searches for e-mail messages and their attachments. Reduce risk of data loss associated with storage of e-mail in PST files.  Managing outside counsel -- Effectively manage the workloads of internal teams and external law firms for better utilization without redundancy. Coordinate activities surrounding each litigation, make more informed decisions, and better manage outside counsel, to reduce the total cost of litigation, including outside counsel fees.  Board of Directors compliance -- Centralized WorkSpaces give the Board and Corporate Secretary complete knowledge and accounts of all information presented and decisions made with a fraction of the effort or cost. Respond efficiently to information requests by regulators, assure that the company is in compliance and reduce the personal liability of the company's officers.  Contract management -- close contracts more efficiently, store work in process, final documents, and scanned images of executed contracts, create contract banks to foster content reuse, and provide visibility to authorized users across the enterprise throughout the contract cycle

Scalable and Extensible Enterprise Document Management and Collaboration

WorkSite can reach far beyond the needs of the legal department. It is a single platform that integrates document management, collaboration, workflow, knowledge management and portal views to manage business content throughout its entire lifecycle. From initial creation and collaboration, through publishing, reuse, archival and disposition, WorkSite helps companies worldwide maximize the value of their content to rapidly increase productivity, improve management visibility and facilitate compliance.

Unparalelled Productivity for the Mobile Professional

In today’s fast-paced environment, business users need the ability to access information at any time, from any location. This is especially true for attorneys and other legal professionals who spend a substantial amount of time on the road. Until now, mobile users had the ability to download specific files to a laptop for remote use, but they have lacked the ability to use document management features such as check-in/check-out, versioning and search while disconnected from the network.

Interwoven OffSite provides users with the virtual equivalent of their matter or project file, making all matter-related files stored in WorkSite, including documents, e-mails, scanned images and other content, readily accessible from the users laptop, even when disconnected from the network. A fully portable version of WorkSite, OffSite uses the same familiar user paradigms and interfaces available in online mode, enabling users to browse the file hierarchy, view and modify existing documents, create new documents and search repository content. On reconnection to the network, new and updated files are automatically synchronized, and OffSite’s sophisticated synchronization algorithm resolves any content conflicts quickly and accurately. Interwoven OffSite provides the anytime, anywhere availability that today’s highly mobile, fast-paced business professional demands.

A Proven Solution

WorkSite enables corporate legal departments to reduce risks and legal costs by more efficiently utilizing outside counsel, improving service and visibility to the business, streamlining business processes, and reusing work product. Considered the gold standard for document management for law firms, WorkSite is used by more than 100 corporate legal departments to meet their evolving content management and collaboration needs. Want to learn more? Download our Corporate Legal Solutions Brief.

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