Deliver secure collaboration across departments, divisions, and geographies
Gain business efficiencies through knowledge sharing
Support remote and field employees with the same secure access as corporate
desktops
Improve security of confidential documents while simplifying regulatory
compliance
Leverage current infrastructure investments
A growing tangle of documents, people, and projects
As enterprises grow, they are entangled in more and more problems producing
documents and using documents. Have people in your organization ever caused
problems by using the wrong version of a document? Or released a document that
skipped steps in the approval cycle?
Is your email inbox clogged by people sending copies of slide presentations
and documents? Have your auditors, legal department, or regulators expressed
concern about the lack of audit trails or retention policies for email messages
or sensitive documents?
The difficulties multiply in distributed enterprises, when people in different
geographies, in different divisions or even different companies, must work together
on projects. Your organization may have many teams that need to communicate
and share resources securely—but as the number of teams grow, the number and
complexity of projects increase, the difficulties and risks increase as well—unless
you have a proven solution that can handle them all.
Enable distributed teams to collaborate on documents and projects
Used by 1,800 organizations, Interwoven WorkSite is recognized as one of the
world's leading products for enterprise-wide collaboration and document management
(DM).
Much more than a simple version control tool with document check-in/check-out
capabilities, Interwoven WorkSite excels in the collaborative production and
management of documents, from simple to complex, and in enabling team collaboration.
WorkSite enables team-based collaboration on document-intensive processes,
so law firms, accounting firms, global enterprises, and government agencies
can improve organizational decision-making, mitigate risk, and streamline execution,
improving efficiency by an average of 40%.
WorkSite document management works with the tools people already know and use
every day. Because WorkSite is easy to use, and because people can use WorkSite
with familiar products such as Microsoft Outlook, Microsoft Office, Lotus Notes,
and BlackBerrys, people can use WorkSite immediately, with little training.
WorkSite Features
Collaboration workspaces for secure team-based production
of important documents, and to consolidate all media types in a single sharable
space so all project information is kept under a single umbrella
Knowledge workspaces (available for some platforms) for
secure sharing and distribution of documents, inside and outside the enterprise
Extranet capability for sharing all media types
Enterprise-wide collaboration supported by content replication,
federation, and caching, which enable widely-distributed teams to share message
forums and workspaces to work together on projects wherever they are
Role-based user capabilities so each user sees only the
documents and functions needed for his or her tasks, increasing security and
making WorkSite easy to use
Delegatable administration so users can manage workspaces
without IT assistance
Unified library services for consolidated management of
documents, records, email messages, and other media
Scalability and ensured availability through server clustering
and caching
Metadata inheritance to automatically index documents,
making them easier to find, share, and reuse
Integrated workflow (available for some platforms), ensuring proper approval
processes and adherence to corporate and regulatory guidelines
Desktop integration enabling users to access WorkSite from
inside their familiar desktop tools, such as Microsoft Word, Microsoft Outlook,
Lotus Notes, and other desktop products
Mobile access (available for some platforms), enabling
users outside the office to access client files, file email messages, send
documents, and provide real-time client service from wherever they are via
their BlackBerrys and other mobile devices
WorkSite Customers
Eisner LLP, one of the top certified public accounting
and advisory firms, uses Interwoven WorkSite to create a unified collaborative
work environment that has improved productivity, accelerated responsiveness
to client requests, increased security, and reduced storage costs by tens
of thousands of dollars per year.
Howrey uses Interwoven WorkSite to support for 600 lawyers
spread across 14 offices. Regardless of geographical location, all staff can
easily manage documents, e-mails, records, and contacts in a central repository,
speeding access to client and project-related content for higher-quality service
and greater firm-wide productivity and compliance.
DLA Piper leverages Interwoven WorkSite to deliver comprehensive
legal services through a global organization encompassing 3,100 lawyers and
58 offices in 22 countries throughout the U.S., U.K., continental Europe,
Middle East, and Asia. Additionally, the Interwoven implementation helped
the firm meet key business continuity goals, because all data is now centralized
and fully replicated to a backup datacenter for redundancy.
Protect intellectual capital - Store all project, matter,
or engagement-related files, including e-mail messages and attachments
and scanned images, in a secure, centralized repository.
Improve productivity - Comprehensive profiling and metadata
capture enables faster and more accurate searches.
Anywhere, any time access - Browser-based access to
repository combined with offline mode eliminates delays related to
time zone differences.
Integration with Microsoft Office, Microsoft Outlook,
Lotus Notes, and other popular desktop applications enable rapid adoption
with minimal user training
Mitigate risk - multi-level security, audit trails, versioning
and business process automation ensures tight control over all documents
within repository.
Extensibility via multiple SDKs including Java, .Net,
COM, and Web Services
With WorkSite MP, enterprises can enjoy the benefits
of the most usable system in the industry combined with the enterprise-class
security and performance of a J2EE compliant infrastructure.
The standard for collaborative document management.
Unlike legacy architectures, WorkSite MP offers fully integrated document
management, collaboration, and extranet security to drive rapid adoption
both within and beyond traditional corporate boundaries. Available
in Corporate and Workgroup editions.
Learn about the new capabilities and enhancements in
the WorkSite MP 5.0 release which provides combined document management,
knowledge management, collaboration and digital asset management as
well as an integration to Kofax Ascent Capture to help tame the prevalent
and costly content management issues faced by enterprise organizations.
Extends the value of WorkSite MP collaborative document
management platform to help satisfy the increased control, oversight,
and compliance initiatives that exist with enterprises today.
The WorkSite MP Adobe PDF Server combines the Interwoven
WorkSite MP’s information repository and Adobe’s Acrobat Elements
Server rendition engine to improve the document publishing process
while ensuring the fidelity of its results.
Offers not only the broadest feature set available
but also a complete range of deployment options — including Web clients,
offline clients, email client interfaces, portlets, and office document
client interfaces.
Enables the capture, organization, storage and reuse
of critical business content in WorkSite MP repositories directly
from Microsoft Word, Microsoft Excel and Microsoft PowerPoint.
Provides comprehensive business process automation
functionality designed to minimize the number of manual and error-prone
activities that employees and partners must engage in as they complete
their work.
Scanning & Imaging. Allows front-office workers
to accelerate their work through proper management of the spectrum
of paper, print, or fax documents in WorkSite MP’s information repository.
By introducing CDM features — such as team workspaces,
workflow, task management, group calendaring, and search into the
BEA WebLogic Portal — employees, partners, and customers realize even
more value from their portal experience.
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